2024 Attendee Info
Registration
In-person vs. virtual attendance
- To attend in person or virtually (via Zoom), you must register. When registering, select either the in-person or virtual event; you cannot register for both.
- Capacity is limited for both experiences – particularly for the in-person event, which we expect to sell out. There is less concern about reaching capacity for the virtual event, but don’t wait until the last minute to register!
- If you register and wish to change from in-person to virtual, or vice versa, cancel your registration (following the instructions below) and re-register. If capacity has been reached, you may not be able to re-register.
- If either experience reaches capacity, we will place registrants on a waiting list.
- For space-planning purposes, if you register for the in-person event, you must indicate which sessions you expect to attend. However, you are not obligated to adhere to your selections at the event.
Deadline
- In-person registration closes Friday, May 10.
- Virtual registration closes Wednesday, May 15.
Confirming your registration
- When you register, you will receive a confirmation email from techexpo@duke.edu. If you do not receive this confirmation email, you are not registered.
- To modify an existing registration, refer to your confirmation email for instructions. To change from in-person to virtual, or vice versa, refer to the “In-person vs. virtual attendance” section above.
Cancellations
- Refer to your confirmation email for the cancellation link.
- If you are registered but cannot attend, particularly for the in-person experience, please cancel so we can offer your spot to others.
Can’t attend?
- Session recordings will be made available to the Duke community in the summer.
In-Person Experience
Where to go
- The event will be held rain or shine in Research Triangle Park at the Apella Conference Center, 12 Davis Dr., Durham, NC 27709 (see map).
- Parking at Apella is free, but capacity is limited. Carpooling is encouraged – from home, your worksite, or our overflow lot.
- Overflow parking will be directed to Duke Health Technology Solutions (DHTS) in RTP at 12 Moore Dr, Durham, NC 27703 (map). Parking at DHTS is also free.
- A shuttle will run continuously between Apella and DHTS starting at 9am. Signs in the parking lot will direct you to the pickup location.
- The last shuttle will leave Apella at 3:45pm. The distance between DHTS and Apella is not walkable.
- When you arrive, have your registration email available and visit the Check-in table. Attendees who are not registered will not be admitted.
- Sessions & schedule information is available online, as well as on signage throughout Apella.
- Apella has a private Wellness Room available – except during an existing reservation from 12:45-2:15pm.
Apella Conference Center
DHTS Overflow Parking
What to bring
- Your confirmation email with QR code is required for admission.
- Wifi is available. Feel free to bring a laptop or tablet, if desired, but it isn’t necessary.
- Dress code: casual, business casual, or your usual in-person work attire. You may be photographed!
- You are welcome to bring a lawn chair or picnic blanket to enjoy lunch in the courtyard, weather permitting.
Food & drink
- A light breakfast, coffee, sandwich lunch, and desserts are included and catered by the Apella Conference Center.
- Breakfast begins at 9am.
- Vegetarian options will be available. Please note that we are unable to accommodate other dietary restrictions.
- If preferred, there are several restaurants and coffee shops within a short driving distance of Apella. Remember that parking at Apella is limited, though, and you may lose your spot.
Online Experience
Accessing the virtual event
- Presenters and virtual registrants will receive a separate email from Zoom Events with ticket information by May 13. You must use this ticket to access the event.
- Do not share this ticket with others. Your unique link allows one person to access the Zoom Event; if shared, you will not be able to join.
- We recommend you test the Join link in your email prior to May 17. If you have issues, email techexpo@duke.edu.
- If you did not receive this email, you may not be registered.
- You must have a Zoom account to join the online event.
- Your Zoom client must be at the latest version to fully participate. In the client, click your avatar and select Check for Updates.
Navigating the virtual event
- Lobby: Visit the lobby for the general conference chat and upcoming presenter sessions. Live sessions will be streamed to the lobby. Click Join to interact with the current presentation.
- Sessions: Review a list of all sessions, including title, description, and presenters. Bookmark sessions of interest and join live sessions.
- Itinerary: Any sessions you have bookmarked will be listed here. You can join active sessions directly from your itinerary.
- Exhibitors: Get details about conference sponsors.
- Speakers: Learn about conference presenters. If a speaker is actively presenting, you can join their session from here.
- Videos: View a message from Duke IT leadership on the day of the event.
Viewing vs. joining a session
- You can view active sessions in the lobby. From there, you can move among active sessions and watch without joining them.
- When you join a session, you enter the session as a participant. From there you can see other participants and join the chat.
Zoom backgrounds
- Show your enthusiasm for the conference with a TechExpo Zoom background! You can download them from our homepage.
Presenters & Volunteers
- Confirmed presenters and volunteers should refer to your emails for specific details and contact information.
- To sign up to volunteer, you should register for the in-person event and note your interest as part of the registration process. Our Volunteer Committee will follow up with you.
Thank You to our Sponsors!
- AHEAD Inc.
- Amazon Web Services
- Cisco Systems
- Code Corporation
- Cvent
- Dell Technologies
- DesignHammer
- ePlus Technology, Inc.
- Fortinet
- KONTEK Systems, Inc.
- Nutanix
- Palo Alto Networks
- ServiceNow
- Sirius, A CDW Corporation
- Storr Office Environments